Privacy Policy

This Privacy Policy from Kingston Study Centre Ltd is for the website www.kingstonstudycentre.com and governs the privacy of those who use it and our services.  The purpose of the policy is to explain how we control, process, handle and protect your personal information while using our website, contacting us or dealing with us off site, including your rights under current laws and regulations.

General Data Protection Regulation (GDPR)

General Data Protection Regulations is the primary law that regulates how companies protect your personal data.  There must be procedures in place regarding the storage and use of the data in compliance with GDPR.  For more information see the ICO on ico.org.uk.  Tel:0303 123 1113

The protection of your privacy and personal information is very important to us.  It is processed on a lawful basis as follows:

• • We make sure that any organisation we work with has the same security measures in place as us
  • We respect your privacy
  • When we collect information we will make it clear what we are collecting it for

What information we collect:

A.  Homestay information:

Name, address, date of birth, gender, nationality, religion, marital status.

We require full information of the homestay hosts and all persons in their household as well as the full information regarding the home.

B.  Student information collected:

Name, address, date of birth, gender, nationality, allergies, next of kin (name and telephone number)

We need to be secure in the knowledge that we have full information, including any disabilities concerning the students staying in our organisation.

C.  Website contacts:

• We collect mobile phone numbers on arrival in our school to ensure good contact is maintained between our clients and ourselves at all times
• Students and group leaders complete questionnaires regarding their stay.  This is to make sure that we note any areas of problems and any ideas for improvement.

How long do we hold your data:

Any data from our website shall be retained for no more than 2 years.  Data should only be held for as long as we need it.  Ensuring that we erase or anonymise data when we no longer need it will reduce the risk that it becomes irrelevant, excessive, inaccurate or out of date.

Your rights in respect of processing the data held

When applying through an agent, the minimum information we require to register you is full name, date of birth and dietary requirements.  Your group leaders will have the remaining information – home address, primary contact including name and phone number in case of emergency.